Applies to Employee Training Management

How to: Add users to the Employee Training Management learner list

This article describes how to add users to the Employee Training Management learner list.

Add learners to the Employee Training Management App

The learner list is a SharePoint list that will be created by the SharePoint|sapiens Employee Training Management app. There are two ways of adding users.

Automatically added upon enrollment

Note that users will be added to this list automatically as soon as they enroll in an event or a self-paced training the first time.

Add users in the list with the quick edit mode

However, you also have the option to add users to this list using the quick edit mode.

Import users with Power Automate

The best option to add users to the learner list is by using Power Automate.

Here you can download a Flow template that you can import into your Microsoft Flow app.

Select the downloaded ZIP package and click on Import.

As the Flow has been configured in a demo environment, you first have to change the resource connections. Click on Select during import in the IMPORT SETUP column and create a connection to Office 365 Users and SharePoint.

Now click on Import. Once the workflow is imported, click on Open flow at the top.

This flow starts with a recurrence trigger that runs every 5 days followed by a Search for users action.

The only other action you have to update is the 2nd one (Enter your SharePoint website). In the Value field, enter the URL of your SharePoint website.

You can now save the flow, turn it on, and click on Run now. This should now add all users to the learner list.

Depending on the Recurrence trigger this flow will run regularly and add and update users.