SharePoint Event Management Feature Details

Applies to: Event Management for SharePoint on premise (SP2010, SP2013, SP2016, SP2019)

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The Event Management site template makes managing your events significantly easier, whatever they may be. Demanding activities, such as scheduling various events, registering participants, organizing event specifics and sharing information, will be far less time consuming.

In this article:

Organizers/Administrators

Event Management uses two lists to manage events: The Event Catalog and the Scheduled Events list. You can use the Event Catalog to create a list of event templates or topics, making it even easier to schedule your events. Information about your future events is saved in the respective item in the Event Catalog and then automatically appears when you schedule an event from this item. You can also organize your events directly in the Scheduled Events list. Here you can input more specific information about individual events.

Users can enroll in items from the Event Catalog and from the Scheduled Events list. If attendees are enrolled in an item in the Event Catalog, you can view these enrollments and then add them to an event you have scheduled from this item.

Create a catalog of events and topics you want to offer using the Event Catalog

Add items to the Event Catalog.

Approve the item to make it visible in public views. You can also deactivate content approval on this list to publish items immediately.

Demand-driven scheduling

See what your users are interested in and schedule an event if enough users are interested.

Waiting lists

Once an event is fully booked, it is no longer possible for users to enroll. In the settings you have the option of creating waiting lists for fully booked events.

 

Invite interested users to a scheduled event

Add enrollments from the Event Catalog to a scheduled event to send an invitation to interested users.

They will receive a request once the enrollment has been approved. Attendees can use their e-mail client to accept or decline the invitation.

 

Create meeting workspaces to share course material

Create a meeting workspace and upload documents and other material. Use meeting workspaces to assist and communicate with participants.

Check attendance status

Open the manage enrollments screen to check the attendance status. This is also visible in meeting workspaces.

 

Configurable e-mail templates

Fully configurable HTML e-mail body templates for all e-mails sent by the system. Fields’ display names are used to configure tokens in the e-mail body that are replaced with values from the respective event.

Configuring individual body templates allows you to provide more specific information and customize each single event.

Time zones and daylight saving time

In order to coordinate online events globally, Event Management supports different time zones and is fully compatible with daylight saving time.

Recurring events

Recurring events are fully supported, as well as irregularly occurring events. Event Management tracks changes, sends updated requests detailing any alterations and keeps information in meeting workspaces up-to-date.

Event Attendees

Browse the Event Catalog to see what’s available

Enroll in topics you are interested in

Enroll in a topic from the Event Catalog. You will then receive an e-mail invitation if an event is scheduled on this topic.

You can also check the Scheduled Events list to see if an event has already been scheduled.

Enroll in scheduled events

Enroll with your user account or e-mail address

Use your user account to enroll. You can also enroll your colleagues if you have the correct permissions.

Enter multiple users or SharePoint Groups to enroll several users at once.

If you don’t have a user account, enter your name and e-mail address.

Receive an e-mail invitation as soon as your enrollment is approved

If approval is required, you will receive an e-mail invitation as soon as your enrollment is approved.
If no approval is required, you will receive the invitation immediately.

Accept invitations directly in your e-mail client’s calendar

Use your e-mail client’s calendar to accept or decline an invitation.

 

It is not necessary to open the Event Management site to check your enrollments, all your events are also visible in your e-mail client’s calendar.

Sign up for waiting lists if the event is full

If the event is fully booked you can sign up for the waiting list to receive a place if one becomes available.

Reserve a seat

You also have the option of reserving a seat for any events which are organized in the future covering the same topic.

 

View similar events

It is also possible to view any similar events which have already been planned. Clicking on View similar events will open up a window where you can view and sign up for events as in the Scheduled Events list.

 

Get course material from meeting workspaces and communicate with organizers and other attendees

You can get course material from meeting workspaces if one is provided by the organizer.

Use the meeting workspace to communicate with organizers and other attendees.

Multi language support (English, German and French)

SharePoint Event Management contains English, German and French language packs. Please inquire about support for additional languages.

Application Source Code available

The Event Management Source Code Edition contains the application source code in projects for Visual Studio 2010/2012. This enables you to add value and customize your deployments to your needs, as well as to integrate Event Management with your SharePoint solutions.

Event Management Source Code Edition

We support your efforts with the source code edition. Our solution architects and development team are here to support you as you proceed.