SharePoint Calendar E-Mail Extension 3.0 – what’s new in Version 3?

New and improved features that come with SharePoint Calendar E-Mail Extension 3.0

Customizable e-mail body with dynamic values for e-mail invitations

The invitation’s e-mail body can now be configured with default values including placeholders for dynamic field values to include information like the meetings description, time and time zone, recurrence, or any other information in the meeting event. Users can edit the e-mail body before sending. Prior to Version 3 it was necessary to insert the mail body into the NewForm with javascript.

Integration with SharePoint Meeting Workspaces

The SharePoint Calendar E-Mail Extension now integrates smoothly with SharePoint Meeting Workspaces. Recurrence information and exceptions are visible in events and meeting workspaces as well. Attendees’ status and exceptions are also visible in both meetings and Meeting Workspaces.

“Group Work Lists” integration – team and resource scheduling

The “Group Work Lists” feature enables team (on SPF) and resource scheduling (on SPS). SharePoint Calendar E-Mail extension now integrates its “Attendees” field with the team scheduling features to enable team scheduling without publishing team members’ calendars and integrates smoothly with resource scheduling.

Attendees’ status responses without simplifications

Tentative acceptances and declines as well as proposed times will now be displayed without simplifications and in the web’s time zone. The detailed status responses and communication logs are visible in events, series of recurring events, and variations to series.

Time zones

The time zone information is now taken from the calendar list’s web’s regional settings. This allows you to coordinate meetings for teams in varying time zones in a single site collection. The SharePoint Calendar E-Mail Extension now handles time zones and day light saving time for all time zones in both hemispheres correctly.

Recurring events

Recurring events are now supported without limitations – also in conjunction with Meeting Workspaces, including shifts for time zones and daylight saving time.

External server names – multi zone support

Extranet meeting workspace URLs must contain the right address to be accessible from everywhere. To make sure the right protocol and server name is included, the configuration now lets you determine the server name to be used in invitations and notifications sent. By default the server name and protocol are taken from the connection used to create the meeting.

New features that come with the new SharePoint Calendar E-Mail Extension MWS

SharePoint Calendar E-Mail Extension MWS is an add-on to SharePoint Calendar E-Mail Extension 3.0. It provides functionality to ease creation of SharePoint Meeting Workspaces and streamlining meeting organization management.

Automatic Meeting Workspace creation

SharePoint Meeting Workspaces can be requested by just adding the meeting management’s e-mail address to the attendees list when organizing a meeting. SharePoint Meeting Workspaces can therefore be provided from any device capable of sending meeting invitations – including iPhones and Android devices of course. SharePoint sends notification e-mails to all attendees providing the link to the newly created workspace.

The meeting is added to the SharePoint calendar list – even if Automatic Meeting Workspace Creation is not activated – to keep your team and resource scheduling up to date, and to enable SharePoint to take over the role of the meeting’s organizer – if requested.

Hand over organizer role to SharePoint

SharePoint can now take over the organizer role and provide advanced meeting management functionality to your team. No matter which e-mail account, application, or device you used to organize a meeting.