Sending meeting invitations with the SharePoint Calendar

The third post about the SharePoint Calendar E-Mail Extension 3.0. My last two posts were about installing and configuring the SharePoint Calendar E-Mail Extension 3.0. Now let’s talk about working with it.

We’re now well prepared with a new collaboration site with SharePoint Calendar E-Mail Extension enabled and a configured SharePoint Calendar list. Well, it’s not necessary but it’s a nice feature to create Meeting Workspaces. If we want our users to be able to create Meeting Workspaces we must give them appropriate permissions. By default site members are not permitted to create sub webs. Read this post to see how create sub web permissions can be granted to SharePoint site members.

The first meeting

Let’s start. We’ll set up a very simple meeting. No recurrence, some invitees. Hopefully, no need to explain how to create a new event (click on New Item).

Create a new event and invite attendees

Specify a title, the description contains some words about my intention, select Use a Meeting Workspace, invite Andy and Sarah, modify the mail body and Save.

After saving the event I get to the create Workspace page, no need to change any values, just continue, click OK and

Create a new meeting workspace

select the right workspace for me, a Multipage Meeting Workspace.

In the meantime all attendees should have received an invitation via e-mail.

Receive invitation

They can now accept the meeting to have the event in their personal calendar.

The response status of all attendees will be visible in the SharePoint calendar event.

Invite status

Watch this video – invite attendees from a SharePoint Calendar

Try it out for free

Are you intrigued? Try the Calendar E-Mail Extension out for free! We offer a free 30 day trial version of the Calendar E-Mail Extension. If you have any questions of feedback regarding our products, please don’t hesitate to send us an e-mail!