In an increasingly digitized and fast paced world, data management has become a central aspect of business operations. Essential pillars include data storage, collaboration, and access and organizations globally are seeking reliable, secure, and robust solutions for these needs.
SharePoint Online, cloud-based service hosted by Microsoft, has emerged as an invaluable tool for organizations. It allows to collaborate, share, and manage information more effectively. Therefore, we compiled a list highlighting the benefits of organizing and structuring your internal trainings and events on SharePoint Online.
Your data is stored within your environment
Choosing to manage your event and training on SharePoint Online ensures utmost data privacy. You won’t share any sensitive details with us or third-party providers. All user data, records, and documents remain secure within your own Microsoft environment, keeping you in complete control.
You offer a consistent User interface and single sign-on
Using SharePoint Online and Teams to structure your event and training enhances the user experience by providing a familiar, consistent environment that reduces the learning curve, particularly for users already acquainted with Microsoft’s tools and applications.
With the single sign-on, users only need to log in once to their computer to have access to our application on SharePoint Online. Hence, this eliminates the need to remember multiple passwords and reduces the time spent logging into each application individually, thereby enhancing productivity and adoption.
If your intranet is already built on SharePoint Online, it is even better! Your training or event site can be fully and seamlessly integrated into it.
You profit from customizable permission Settings
By organizing your trainings and events using SharePoint Online, you profit from its robust, yet flexible permission settings. Administrators manage specifically who can access and edit specific data. By leveraging SharePoint Online’s security features and permission settings, organizations can have a high degree of control over their data, ensuring only authorized individuals have access and significantly reducing the risk of data breaches by making sure users see what they need and nothing more.
Seamless Integration with Microsoft Teams
Another adoption factor: You can share your views and sites on Microsoft Teams. Events and training can be published directly within a Teams channel. Each learner can consult their own enrollments and records within the familiar Teams environment. Training and events are finally integrated into the flow of work!
Create a Learning Experience Platform using Viva Learning on SharePoint
Share your training materials and events effortlessly on Microsoft Viva Learning, fostering a culture of continuous learning throughout your organization. Seamlessly connect your training initiatives with other channels and tools, expanding your reach and maximizing the impact of your learning programs.
If you want to learn more on Viva learning, check our article on how to integrate Viva learning with Employee Training Management.
Excel, Forms, Power Automate… use all the well-known Microsoft tools
Download your SharePoint lists in Excel, create exams in Forms, analyze and build diagrams and charts using Excel Pivot Table and Power BI, setup flows with Power Automate… this is all available and accessible with SharePoint Online. Use your everyday tools to organize, structure, keep tracks of your training and events.
Powerful reporting tools: Gain Insights with Excel, and Power BI
Reporting plays a crucial role in the success of your training and event management efforts. With our apps, you can take advantage of the powerful reporting features available in SharePoint Online, along with the capabilities of Excel and Power BI. These tools allow you to effectively gather, organize, and analyze your training and event data. By utilizing Excel and Power BI in particular, you can transform your raw data into clear insights and visually appealing reports and dashboards.
Gain a deeper understanding of your training and event metrics, identify trends, and make informed decisions has never been so easy!
In conclusion
To sum up, integrating your training and event management within SharePoint Online and Teams, offers a multitude of benefits that will streamline your processes and drive success. With complete data control, a seamless user experience, integration with familiar Microsoft tools, and customizable permission settings, you have the power to transform your training and event management practices.
Don’t miss out on the opportunity to simplify your workflow, enhance collaboration, and achieve outstanding results. Discover the power of integrating training and event management within SharePoint Online and Teams.