How to: Automatically notify an organizer that an event is fully booked

This simple and useful feature is not included in Employee Training Management or Event Management for SharePoint by default, but is possible using a simple workflow.

Create a workflow in the Enrollments list and add an “If any value equals value” condition.

If any value equals value

Enter the following settings for the first value.


To set the “Value” field under “Find the List Item”, click on the button and enter the information as follows.

Value1 Integer

Now click on “equals” and select “is greater than or equal to”

The next step is to set the second value, so click on value and enter the following information.


Set the value field as above and click on OK.

Then you need to select “Send an Email” from the Action menu.

Click on “these users” and then the button next to “To”.

Select “Workflow Lookup for a User…”.

Workflow lookup for user

Then enter the following information.

Workflow form

For the “Value” field, enter the same information as above.

You can then use the form to customize the e-mail you wish to send to the organizer.

In addition, you need to make sure you have selected the “Start workflow automatically when an item is created” option in the start settings.

Start options

I hope you found this guide useful. If you have any problems or any other questions, please send an e-mail to [email protected] or post a comment.